Privacy Policy

At Gyoseishoshi Lawyer Alex International Office (hereinafter referred to as "our office"), we recognize that it is our important responsibility to handle our clients' personal information appropriately, and we are committed to protecting personal information in accordance with the following policy.

1. Compliance with laws and regulations

We will comply with the Act on the Protection of Personal Information and other related laws and regulations, as well as the Administrative Scrivener Act, and will manage personal information appropriately.

2. Purpose of acquisition and use of personal information

We will use personal information such as name, address, telephone number, e-mail address, etc. provided to us when making an inquiry or request for our services for the following purposes.

• Communication, preparation of documents, and representation in administrative procedures
• Providing information regarding our services
• Responding to inquiries
• Other purposes with your prior consent

3. Provision of personal information to third parties

We will not provide personal information to any third party without obtaining the prior consent of the individual, except as required by law.

4. Security control measures

We will take appropriate security measures to prevent leakage, loss, or damage of personal information. We will also thoroughly educate our staff regarding the protection of personal information.

Technical Safety Management Measures: Implementing SSL/TLS encryption site-wide, managing data access controls, and introducing external intrusion prevention (firewalls).
Physical Safety Management Measures: Locking the storage locations for client documents and data, and strictly prohibiting entry to unauthorized personnel.

5. Disclosure, correction, deletion, etc. of personal information

We will promptly respond to requests for disclosure, correction, suspension of use, or deletion of your personal information.

All highly confidential personal information (such as passport details, financial records, and family data) is handled with the utmost care, in strict compliance with the statutory duty of confidentiality under Article 12 of the Administrative Scrivener Act.

After the completion of the service, personal information and related documents will be promptly destroyed or erased by methods that prevent recovery (such as shredding or data deletion using specialized software), following the legally stipulated retention period.

6. Continuous improvement

We will continuously review and improve our handling of personal information.

7. Contact Us

Appointment of a Chief Privacy Officer : Motoyasu Matsutani, Administrative Scrivener

If you have any questions regarding this policy, please contact us at the following address

Last Revised: October 26, 2025

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Alex International Immigration & Legal Office
Representative: Motoyasu Matsutani
Location: 12-14, Uzumasayasuiumazuka-cho, Ukyo-ku, Kyoto 616-8077, Japan