Foreign Entrepreneurs Must See] Finding Success in Kyoto! Complete Roadmap for Obtaining the New "Management/Administration" Visa (October 16, 2025 - New Requirements)
For those of you who are looking to establish a business in Japan.
Effective October 16, 2025, the requirements for the "Management and Administration" visa status have been dramatically tightened. In particular,Three major requirements: "capital of 30 million yen," "employment of full-time staff," and "Japanese language proficiency.shows the government's clear intent to carefully select Japan's future-oriented managers.
This document,KyotoThe company was founded on the international stage, and thisStricter new requirementsto clear and secure a visa,The one and only complete office processThis is the publication of the
Most Important] Step 0: Six barriers governing the new "Management and Administration" visa.
A successful visa application begins with meeting all of the following new requirements
| Essential Requirements | Hurdles (new standard) | Keys to Success |
| 1. capital stock | 30 million yen or moreTotal capital contribution of | Funds.Proof of legitimate originis required |
| 2. employees | At least one full-time employeeemployment (long term) | Limited to Japanese nationals, permanent residents, and others with specific status of residence |
| 3. management qualifications | At least 3 years of work experience or Master's degree or higher | Proof of quality management skills |
| 4. Japanese language ability | management or staff.JLPT N2 or equivalentPossesses the ability to | Ensure business execution capabilities |
| 5. securing business premises | Not allowed at home.Independent business officesecure | Directly linked to proof of business substance |
| 6. business plan | With written confirmation by a tax accountant or other professionalPlans for | Ensures reliability and feasibility of plans |
Step 1: The core of the screening process! Prove that you have 30 million yen in funds!
The most important new requirement is the **"amount" of capitalandProof of "provenance "**.
| working item | Action for Success | Required core documents (immigration examination points) |
| Preparation and remittance of funds | 30 million yen or morefrom overseas to your personal account in Japan by bank transfer. | Certificate of overseas remittance, bank statement(Source and destination of remittance),Certificate of Capital Payment |
| Proof of origin of funds | Most important Certify that the capital is not the proceeds of crime and that it was legally formed. | Proof of bank balance, proof of income, proof of tax payment(for the past several years) and other objective materials showing a history of asset building |
| Office and Articles of Incorporation | Contracted a business office in Kyoto Prefecture and certified the company's rule book (Articles of Incorporation). | Copy of lease agreement, ,Copy of Articles of Incorporation |
Step 2: Open a business and establish a business entity (a prerequisite before applying for a visa)
After registering the incorporation of the company, **"ready to start business at any time "** is completed. Proof of these procedures is the best proof that you are not a "company in name only.
| working item | Action for Success | Required core documents (immigration examination points) |
| Registration of incorporation | Apply for incorporation at the Legal Affairs Bureau and obtain a corporation number. | Certificate of registered matters (certified copy of register) |
| Employment of full-time staff | Hired staff that meet the requirements and completed social insurance procedures. | Contract of employment, documents proving the staff member's status of residence |
| Obtaining a business license | [In the case of a license-required industry Be sure to obtain the necessary permits for your business from the government agency. | Required] Business license notice or document proving license/permission |
| Notification to the tax office, etc. | Submit a notification to the tax office, etc. as soon as possible after the company is established. | Required] Copies of documents filed with the tax office, such as a notification of incorporation (with receipt stamp) |
Step 3: The final step! Apply for the "Management and Administration" Certificate
After all the above preparations are completed, submit the following documents to the Immigration Office and wait for visa approval.
| (data) item | Required Documents | Points to keep in mind when complying with the new, stricter requirements |
| Application Forms and Plans | Application for Certificate of Accreditation (new format),business plan | Written confirmation of tax accountant, etc.Attachment of,New form after October 16, 2025use. |
| financing (something) | Certificate of payment and overseas remittance,A set of documents proving the source of funds | 30 million yen or moreFull proof of the legitimate formation process of the funds of the |
| Business Preparation Certification | Copies of documents filed with the tax office, etc., ,business permit notification | Certify that you are ready to open for business.most important documentThe following is a list of the most common problems with the |
| Personnel Requirements | Career/degree certificates, materials certifying Japanese language proficiency, employment contracts for staff | Management's ownHigh level of expertiseAnd,Ability to perform tasks in JapaneseProof of |
[Final warning.
The new "Management and Administration" visa eliminates easy start-ups,Willingness and ability to develop a substantial and stable business in Japanto accept only foreign managers who have The slightest lack or discrepancy in documentation can be fatal.Cooperation with specialists (e.g., administrative scriveners)Please make sure that you are fully prepared for your application. This document is intended to provide a complete explanation of the procedural flow and necessary documents for foreign nationals seeking to establish a company in Kyoto and obtain the status of residence "Management/Administration", based on the new requirements that will take effect on October 16, 2025.
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