English is OK! 3 Key Tips for a Smooth Japanese Visa Application Process

Applying for a Status of Residence (Visa) in Japan can be a significant hurdle for foreign nationals and companies hiring foreigners for the first time. This is mainly due to the sheer volume of application documents, the complexity of technical jargon, and the fact that most communication is primarily in Japanese.

However, you can rest assured. By commissioning a specialist (Administrative Scrivener) who offers English-language support, this process can be streamlined considerably.

Here, we explain three crucial points that are particularly important for English speakers and companies hiring foreign talent to know in order to successfully complete a visa application.

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1. The Most Critical Factor in Choosing a Specialist: “English Communication Skills”

The greatest pitfalls to avoid in a visa application are “inaccurate information provision” or “application delays” caused by miscommunication.

💡 Confirm the Administrative Scrivener’s “Supported Language”

• Choose an Administrative Scrivener who can handle not only the Japanese document preparation but also all interviews and consultations leading up to the application entirely in English.
• If the applicant is not confident in Japanese, consulting directly with an English native or highly proficient Administrative Scrivener is often better than using an interpreter. This ensures accurate conveyance of information, including nuances, and increases the success rate of the application.
• Check if their website shows abundant English-language achievements and if they actually respond to inquiries in English.

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2. Selecting the “Appropriate Status of Residence” Based on the Application Type and Purpose

There are dozens of types of Japanese visas (Statuses of Residence), and the appropriate one to apply for differs based on the purpose (e.g., study, work, family stay) and the individual’s background.

💡 Accurately Convey “Why You Need the Visa” in English

• It is dangerous to decide on the Status of Residence solely based on self-judgment. Even a single visa type, such as the “Engineer/Specialist in Humanities/International Services” visa, has complex requirements regarding job duties and educational background.
• Clearly explain your current situation, educational background, work history, and what you intend to do in Japan in English to receive advice from a specialist regarding the optimal visa type and the likelihood of acquisition.
• If you are considering changing your Status of Residence (e.g., from Student to Work Visa), the timing of the application is also extremely critical. Sharing the schedule with a specialist early on is the key to success.

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3. Pay Attention to “Period of Stay Management” and “Renewal Procedures” After Permission

Even after your visa is approved and your life in Japan begins, crucial procedures continue. In particular, managing the period of stay is the applicant’s responsibility.

💡 Utilize a Specialist’s “Period Management Support”

• Preparation for the renewal process is required starting three months before the expiration of the Status of Residence. Delays in preparation carry the risk of overstaying (illegal residency).
• By hiring an Administrative Scrivener who provides English reminders and renewal support, you won’t have to worry about missing important deadlines.
• It is reassuring to have family visas (dependent visas, etc.) managed collectively, as their expiration dates may differ from the principal applicant’s visa.

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Conclusion

The Japanese visa application process is complex, but with the support of a specialist who can communicate smoothly in English, you can significantly reduce the stress of the procedure and focus with peace of mind on your life or business in Japan.

Our office provides comprehensive support for your new endeavors in Japan with our extensive track record and specialized knowledge in English.

Please feel free to contact us in English!