Is it possible to apply for online renewal of status of residence from abroad?

1. "Surprising Blind Spot" of Convenient Online Application

Online immigration applications have recently become popular. Although it is often thought that the procedure can be done from anywhere, in fact, "location rules" are strictly regulated. Based on a case we received this time, "I tried to apply from Hong Kong using a VPN, but an error occurred," we will explain what the problem is.

2. why do I get errors when using "VPN"?

Even if you technically disguise your IP address, the immigration system sees more information than that.

• Linkage with immigration records: Upon entering the resident card number, the system instantly verifies whether the applicant is "staying in Japan (or leaving Japan)".
• Validity determination: If you are out of the country, the system may recognize your card as being in a "temporarily inactive" status.

3. main principle in practice: Applications must be filed from "within Japan

Under the law, as a general rule, an application for permission to extend the period of stayThe applicant must be in Japan.is a prerequisite.

• For the person in question: It must be operated from a computer or other device in Japan.
• Administrative Scrivener (Intermediary): The request must be made while the applicant is in Japan, and the agency must apply from within Japan.
• Absence of exceptions: The "complete the renewal online while abroad" route is not permitted under current operations.

4. specific advice for this case (administrative scrivener's point of view)

We will provide a roadmap to this consultant that should be presented in a professional manner.

• Need to return home: You must re-enter the country once before the deadline and apply from within the country.
• Risk of expiration: We emphasize the risk that in the unlikely event that you fail to return to your country and apply by the deadline, your current status of residence will cease to exist, and you will have to start over by applying for a new Certificate of Eligibility (COE).
• Advantages of hiring an expert: Support must be available to prepare documents in advance so that you can apply immediately upon your return to your home country.

5. even with the advancement of digitalization, "onsite" is still important

Although administrative procedures are becoming increasingly digitalized, the very foundation of status of residence lies in "activities in Japan. If you are having trouble renewing your status while abroad, the best way to protect your status is not to use a VPN, etc. on your own, but to consult with a specialized administrative scrivener first.