New operation of "Notification" of specific skills: online and streamlining of submission documents

Under the Specified Skill System, receiving organizations and registered support organizations are required to submit a "notification" to report the status of activities and implementation of support for foreign nationals. This change is intended to improve the efficiency and transparency of the administrative work.

1. significant simplification of documents to be submitted

This rule change has eliminated the need for some attachments to periodic notifications..

• Main documents no longer required to be attached:. In principle, it is no longer necessary to submit a copy of the wage ledger of a specified skilled foreign national and a copy of the wage ledger of a Japanese worker to be compared.
• Conditions for omission of documents: If an institution that meets "certain criteria" uses the electronic notification system, official documents such as tax payment certificates and social insurance premium payment documents can also be omitted.

2. "Certain Criteria" and Advantages of Electronic Filing

The "certain criteria" for benefiting from the omission of documents include the following conditions

• Compliance: Compliance with The company must not have received a recommendation for guidance or an improvement order in the past three years.
• Use of Electronic Filing:. Submission through the electronic notification system is one of the prerequisites to be approved for omission of documents.
• Institutional credibility:. The program is open to publicly listed companies, companies that create innovations, or corporations that have been recipients of the program for at least three years and are not insolvent.

3. reconfirmation of types of notifications and deadlines

In practice, particular attention should be paid to the distinction between "periodic" and "as needed" and the time limit.

• Periodic Notification: (1)
  • Contents:. Report on the status of acceptance, activities, and support implementation.
  • Due date: (in US dollars) The year following the subject fiscal year (April to March of the following year)April 1 through May 31.
• Notification at any time: (1)
  • Contents:. Change or termination of employment contracts, changes in support plans, changes in registration matters, etc.
  • Due date: (in US dollars) From the occurrence of the eventWithin 14 days.

4. practical considerations and risk management

While the convenience of the system has improved, accurate numerical calculations are required.

• Calculation of working conditions:. In calculating the rate of salary increase, if there is no salary increase from the previous year, it must be stated as "0%". Please review the calculation example provided in 001454514.pdf in advance to avoid incorrectly stating "100%".
• Penalty for non-submission: $50,000 If the periodic notification is not submitted or the failure to meet the standards is not corrected, the acceptance of specified skilled foreign nationals will, in principle, no longer be permitted. Registered support organizations are also at risk of having their registration revoked. +1

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summary

This change in the system and rules is a great opportunity to reduce administrative burdens for institutions that are operating properly. In particular, by utilizing the electronic notification system, many attachments can be omitted and procedures can be completed from the office 24 hours a day, 7 days a week.

However, notification remains an "obligation" to ensure proper operation of the specified skills system. Avoid system congestion at the deadline, and be sure to check the latest "Guidelines for Preparing Periodic Notifications" to ensure that you have enough time to respond.